XML-to-OpenProject Migration Tool

Problem

The client relied on a legacy system that stored management and order data in proprietary XML files. Transitioning to OpenProject required reliable data conversion without losing historical records or disrupting ongoing operations.

Approach

• We analyzed the existing XML schema and mapped every data entity to OpenProject's structure.
• We built an automated migration pipeline with validation checks and rollback capabilities.
• We executed the migration in stages — test environment first, then production — with the client verifying each batch.

Solution

• A custom Python-based migration tool that parses XML exports and writes structured data into OpenProject via its REST API.
• Automated integrity checks comparing source and target records to ensure zero data loss.
• Full migration of the management workflow and order system, including user roles, project hierarchies, and historical task data.

Results

Results reflect actual project outcomes.